2. Purpose, Objectives and Use                                                                                

The final evaluation aims to provide an independent assessment of the Children Driven Climate Action (CDCA) through Green Clubs project against its approved outcomes, outputs, and indicators, using the OECD-DAC evaluation criteria of relevance, effectiveness, efficiency, impact, coherence, and sustainability. The evaluation will specifically:

1. Assess the achievement of project outcomes and outputs against planned targets and indicators outlined in the approved project logframe.
2. Measure changes in knowledge, attitudes, and practices (KAP) related to climate change, environmental protection, waste management, and civic engagement among participating children, youth, and teachers.
3. Evaluate the effectiveness of Green Clubs as child-led climate action mechanisms in promoting environmental stewardship, leadership, advocacy, and community engagement.
4. Assess the project's influence on climate advocacy, networking, and policy dialogue, including the effectiveness of Climate Action Network (CAN) engagement and contributions to child-focused climate agendas at local, provincial, and national levels.
5. Evaluate the sustainability and scalability of project models and interventions, including Green Clubs, Climate Libraries, Climate Action Networks, and school-based environmental initiatives beyond the project period.
6. Identify lessons learned, innovations, best practices, and recommendations to inform future programming, policy engagement, and child-centered climate action initiatives

3. Scope of Work                                                                                                      

The final evaluation shall assess the overall performance, results, and sustainability of the Children Driven Climate Action (CDCA) through Green Clubs project implemented from January 2023 to August 2026 in Islamabad, Rawalpindi, and Lahore.

• The evaluation will cover all project outcomes, outputs, and key interventions and will assess performance against the OECD-DAC evaluation criteria of relevance, effectiveness, efficiency, impact, coherence, and sustainability.

Specifically, the evaluation shall:

3.1 Assessment of Results

• Assess progress and achievement of project outcomes, outputs, indicators, and targets as defined in the approved project logframe.
• Compare baseline, monitoring, and endline findings to determine changes achieved during the project period.
• Assess intended and unintended outcomes resulting from project interventions.
• Examine factors that facilitated or hindered achievement of results.

3.2 Assessment of Behavioural and Institutional Change

• Assess changes in knowledge, attitudes, practices, and behaviours related to climate change, environmental protection, waste management, recycling, and civic engagement among students and teachers.
• Examine the extent to which schools have institutionalized climate education and environmental stewardship practices.
• Assess evidence of youth leadership and child participation in climate action initiatives.

3.3 Assessment of Green Clubs and Climate Action Mechanisms

• Evaluate the effectiveness of Green Clubs as child-led platforms for climate education, environmental action, leadership development, and advocacy.
• Assess the functionality, inclusiveness, and performance of Green Clubs across target schools.
• Examine the contribution of Climate Libraries, Mobile Libraries, and other educational resources to learning outcomes.

3.4 Assessment of Climate Advocacy and Policy Influence

• Evaluate the effectiveness of engagement with the Climate Action Network (CAN), civil society organizations, government institutions, and policymakers.
• Assess the project's contribution to climate advocacy, policy dialogue, and mainstreaming child-focused climate agendas.
• Review evidence of influence on climate-related initiatives, policy discussions, or institutional practices.

3.5 Assessment of Sustainability and Scalability

• Assess the sustainability of Green Clubs, Climate Libraries, CAN engagement mechanisms, and school-based environmental initiatives after project completion.
• Identify factors supporting or constraining continuation of project benefits.
• Examine opportunities for replication and scaling of successful project models in other schools and districts.

3.6 Contribution Analysis

• Assess the extent to which project interventions contributed to observed outcomes and impacts while considering external influencing factors.
• Examine the validity of the project's Theory of Change and pathways through which results were achieved.
• Identify contextual, institutional, social, and environmental factors affecting project performance.

3.7 Lessons Learned and Best Practices

• Document lessons learned, innovations, success stories, and best practices emerging from project implementation.
• Identify strategic recommendations for future climate education, youth engagement, environmental stewardship, and advocacy programming.

3.8 Coverage of Stakeholders

• The evaluation shall collect evidence from:
• Green Club members
• Students and youth participants
• Teachers and school administrators
• Parents and community representatives
• Climate Action Network members
• Civil society organizations and climate activists
• Government officials and policymakers
• Project staff and implementing partners

3.9 Interventions to be Assessed

• The evaluation shall include, but not be limited to:
• Green Clubs
• Climate education curriculum and awareness activities
• Capacity-building trainings
• Climate libraries and mobile libraries
• Waste management, recycling, composting, and school gardening initiatives
• Climate campaigns, climate walks, caravans, and environmental actions
• Climate Action Network engagement
• Provincial conferences and National Youth Climate Summit
• Advocacy, networking, and policy engagement initiatives

4. EVALUATION QUESTIONS                                                                                   

The evaluation shall provide evidence-based answers to the following key evaluation questions aligned with the OECD-DAC evaluation criteria.

A. Relevance

1. To what extent did the project respond to the climate education, environmental stewardship, and participation needs of children and youth in the target areas?
2. How relevant and appropriate was the Green Club model in promoting child-led climate action and environmental engagement?
3. To what extent were project interventions aligned with national and provincial climate policies, educational priorities, and stakeholder needs?
4. How effectively did the project adapt to contextual changes and emerging needs during implementation?

B. Effectiveness

5. To what extent were the planned outputs, outcomes, and indicator targets achieved?
6. How effective were Green Clubs in increasing climate awareness, leadership, environmental responsibility, and civic engagement among participating children and youth?
7. To what extent did project interventions contribute to changes in knowledge, attitudes, and practices related to climate action and environmental sustainability?
8. How effective were project partnerships, networks, and stakeholder engagement mechanisms in achieving intended results?
9. To what extent did Climate Action Network (CAN) engagement and advocacy initiatives strengthen child participation in climate discourse and decision-making processes?

C. Efficiency

10. To what extent were project resources utilized efficiently to achieve planned results?
11. Were project activities implemented in a timely and cost-effective manner?
12. How effective were project management, coordination, and partnership arrangements in supporting implementation and results achievement?

D. Impact

13. What significant changes occurred in climate awareness, environmental behaviour, and youth participation as a result of the project?
14. What contribution did Green Clubs make to environmental action and climate resilience within schools and communities?
15. To what extent did the project influence institutional practices, stakeholder engagement, or climate-related policy dialogue?
16. What intended or unintended positive and negative effects emerged from project implementation?

E. Sustainability

17. To what extent are Green Clubs, Climate Libraries, and other project-supported mechanisms likely to continue functioning after project completion?
18. What factors support or constrain the sustainability of project achievements?
19. To what extent have schools and stakeholders institutionalized climate education and environmental practices introduced by the project?
20. What opportunities exist for scaling up or replicating successful project approaches in other contexts?

F. Coherence

21. How well did the project complement and coordinate with existing climate, environmental, and youth-focused initiatives at local, provincial, and national levels?
22. To what extent did collaboration with schools, civil society organizations, Climate Action Network members, and government stakeholders enhance project effectiveness and impact?

The evaluation team should prioritize these key questions and ensure that all findings, conclusions, and recommendations are directly linked to the evaluation objectives, OECD-DAC criteria, and verified evidence sources. The evaluation shall emphasize depth and quality of analysis over the number of questions addressed.

5. Timeframe                                                                                                            

The estimated level of effort for the assignment is 33 consultancy days, to be implemented during August–September 2026. The consultancy shall commence not later than August 5th, 2026

The consultant shall allocate adequate time for:

• Indicator verification and validation.
• Data triangulation across multiple sources.
• Comparative analysis of baseline, midterm, monitoring, and endline findings.
• Child-friendly consultation processes.
• Stakeholder validation of preliminary findings.
• Quality assurance and peer review of the final report.

6. Deliverables                                                                                                          

The consultant/firm shall be responsible for producing the following deliverables in accordance with the agreed timeline and quality standards.

6.1           Final Evaluation Report Structure:

The Final Evaluation Report should include, at minimum:

1. Executive Summary
2. Introduction and Background
3. Evaluation Purpose and Objectives
4. Evaluation Scope and Methodology
5. Limitations and Mitigation Measures
6. Findings by OECD-DAC Evaluation Criteria

• Relevance
• Effectiveness
• Efficiency
• Impact
• Sustainability
• Coherence

1. Indicator Performance Analysis
2. Contribution Analysis
3. Gender, Inclusion, and Child Participation Analysis
4. Lessons Learned and Best Practices
5. Conclusions
6. Recommendations
7. Annexes

6.2           Quality Standards

All deliverables shall comply with:

• OECD-DAC Evaluation Quality Standards
• KNH Evaluation and Accountability Guidance
• International Ethical Standards for Evaluation
• Child Safeguarding and Data Protection Requirements

6.3           Quality Requirements for the Final Report

The Final Evaluation Report shall:

• Be evidence-based and supported by triangulated findings.
• Clearly distinguish between findings, conclusions, and recommendations.
• Present quantitative and qualitative evidence in a balanced manner.
• Include gender, age, and stakeholder disaggregation where applicable.

• Provide clear attribution/contribution analysis.
• Include validation of project indicators against approved targets.
• Present actionable, prioritized, and feasible recommendations.
• Include lessons learned and best practices for future programming.
• Be written in clear professional English and suitable for donor submission.

6.4           Submission Requirements

The consultant shall submit:

• Final Evaluation Report (MS Word and PDF)
• PowerPoint Presentation
• Clean Dataset(s)
• Indicator Verification Matrix
• Evaluation Matrix
• Data Collection Tools
• Management Response Matrix
• Any supporting annexes and evidence requested by PMS and KNH

7. Methodology                                                                                                        

The evaluator shall propose a robust mixed-methods evaluation design that combines quantitative and qualitative approaches to assess project performance, results, sustainability, and contribution to observed changes. The methodology must be clearly described in the Inception Report and approved by Pak Mission Society (PMS) prior to commencement of fieldwork.

7.1 Mixed Methods Approach

The evaluation shall utilize multiple sources of evidence and include, at minimum:

7.1.1 Quantitative Methods

• Participant (student and teacher) surveys
• Student and teacher surveys
• Indicator verification and performance assessment
• Review of monitoring and project databases

7.1.2 Qualitative Methods

• Key Informant Interviews (KIIs)
• Focus Group Discussions (FGDs)
• Direct observation of project-supported initiatives
• Case studies and success stories
• Participatory exercises with children and youth
• Document and policy review

7.2 Sampling Framework

The consultant shall develop a statistically sound sampling framework and provide detailed justification in the Inception Report.

The sampling framework should include:

• Target population and sampling frame
• Sample size calculations and assumptions
• Confidence level and margin of error
• Sampling methodology and respondent selection procedures
• Geographic distribution of respondents
• Stakeholder representation across target districts

The consultant should aim for a confidence level of at least 95% and a margin of error of 5–10%, subject to feasibility and available resources.

7.3 Gender and Inclusion Requirements

The evaluation shall ensure meaningful representation of:

• Girls and boys
• Female and male teachers
• Women and men stakeholders
• Persons with disabilities (where applicable)
• Marginalized and vulnerable groups

All findings shall be disaggregated, where feasible, by:

• Sex
• Age group
• Location
• Stakeholder category

The evaluation shall analyse differential outcomes and participation patterns across these groups.

7.4 Child Participation Methodology

Given the child-centered nature of the project, the evaluation shall employ child-friendly and participatory approaches to facilitate meaningful engagement of children and youth.

Suggested methods include:

• Participatory ranking exercises
• Climate mapping exercises
• Reflection and storytelling sessions
• Child-led discussions
• Most Significant Change (MSC) exercises
• Participatory outcome assessment

Methods should be age-appropriate, inclusive, and aligned with child safeguarding standards.

7.5 Data Triangulation and Validation

The evaluation shall apply systematic triangulation of findings across multiple sources and methods to ensure reliability and validity.

Triangulation should include:

• Comparison of quantitative and qualitative findings
• Comparison of baseline, midterm, monitoring, and endline data
• Verification of reported results through documentary evidence
• Cross-validation of findings from different stakeholder groups

No major finding shall rely on a single source of evidence unless appropriately justified.

7.6 Indicator Verification

The evaluation shall independently verify project achievements against approved outcome and output indicators through review of available Means of Verification (MoVs).

Key verification sources may include:

• Baseline, midterm, and endline assessments
• Project logframe and indicator tracking tables
• Attendance sheets and participant records
• Green Club reports and activity records
• Training reports and participant databases
• School records and institutional documentation
• Climate Library records
• Climate Action Network documentation
• Event reports and meeting minutes
• Advocacy and policy engagement documentation
• Monitoring reports and project databases

7.7 Ethical Considerations and Safeguarding

The consultant shall comply with internationally recognized evaluation ethics and child protection standards.

At a minimum, the evaluation shall include:

7.7.1 Child Safeguarding

• Compliance with child protection policies
• Safe and age-appropriate engagement with children
• Protection from harm during data collection
• The lead evaluator and every member of the evaluation team shall read, sign, and comply with the PMS Child Safeguarding Policy and PSEA Policy before any engagement with children or fieldwork commences.

7.7.2 Informed Consent and Assent

• Informed consent from parents/guardians where required
• Child assent procedures for participation
• Voluntary participation and right to withdraw

7.7.3 Confidentiality and Data Protection

• Secure handling and storage of data
• Protection of personal information
• Anonymization of responses where appropriate
• Compliance with applicable data protection requirements

7.7.4 Do No Harm Principle

• Identification and mitigation of potential risks to participants
• Respect for dignity, privacy, and cultural sensitivities

7.8 Quality Assurance

The consultant shall establish quality assurance measures including:

• Enumerator training and supervision
• Pilot testing of tools
• Data quality checks and validation procedures
• Documentation of limitations and assumptions
• Peer review of analysis and findings

The methodology should clearly demonstrate how evidence will be collected, analysed, triangulated, and used to answer the evaluation questions and assess achievement of project results.

7.9 Indicative Minimum Sampling Expectations

7.10 Gender and Inclusion Requirements

• The sampling framework shall ensure:
• Representation of both girls and boys.
• Representation of female and male teachers and stakeholders.
• Inclusion of marginalized and vulnerable groups where applicable.
• Geographic representation across all project locations.
• Participation from different age groups and stakeholder categories.
• The consultant shall ensure that all quantitative and qualitative findings are disaggregated, wherever feasible, by:

• Sex (female/male)
• Age group
• District/location
• Stakeholder category

• A minimum target of 50% female representation should be sought among student participants and other stakeholder groups wherever possible and appropriate.

7.11 Statistical Requirements

• For quantitative surveys, the consultant shall:

• Clearly define the sampling frame.
• Specify confidence level and margin of error assumptions.
• Apply appropriate sampling techniques (random, stratified, cluster, or mixed methods).
• Ensure sufficient sample size to permit meaningful comparison with baseline and midterm findings.
• Document limitations and potential sources of sampling bias.

8. Selection Criteria/Desired Competencies, Technical Background, and Experience

Consultant Qualifications and Selection Criteria

The evaluation may be conducted by an individual consultant or a consulting firm with demonstrated expertise in conducting complex development evaluations, particularly in climate change, environmental sustainability, child participation, and education-related programming.

Minimum Qualification Requirements

The lead evaluator/team leader should possess:

• Advanced university degree in Monitoring & Evaluation, Development Studies, Environmental Sciences, Climate Change, Social Sciences, Public Policy, Education, or a related field.
• At least 7–10 years of experience in conducting evaluations of development, humanitarian, climate, environmental, education, or youth-focused projects.
• Demonstrated knowledge of OECD-DAC evaluation criteria and international evaluation standards.
• Proven experience in mixed-methods evaluations, quantitative and qualitative research methodologies, and data analysis.
• Experience conducting evaluations involving children, youth, and educational institutions.
• Strong understanding of climate change adaptation, environmental sustainability, climate education, and youth engagement approaches.
• Experience conducting evaluations in Pakistan and familiarity with the local socio-political and educational context.
• Excellent report writing, analytical, and presentation skills in English.

Preferred Qualifications

Preference will be given to consultants or firms with:

• Experience evaluating climate change, environmental sustainability, or youth-led environmental action programmes.
• Experience with BMZ, KNH, ACT Alliance, EU, UN, or other international donor-funded projects.
• Experience in contribution analysis, theory-based evaluation, and outcome assessment.
• Experience facilitating participatory and child-friendly evaluation methodologies.
• Knowledge of safeguarding, ethical evaluation standards, and data protection requirements.

Technical and Financial Evaluation Criteria

Evaluation Method

A combined technical and financial scoring approach shall be used. Only proposals achieving the minimum technical threshold specified in the procurement guidelines shall proceed to financial evaluation.

The contract shall be awarded to the consultant/firm obtaining the highest combined score based on the approved evaluation methodology.

9. Management and Logistics                                                                                      

The Lead Consultant report to MEAL department who will not have control over the professional work of the evaluators. The Project Manager along with MEAL office will provide technical guidance (guidance to reach targeted villages, stakeholders and key informants) for the evaluation to ensure the independence of the evaluation process. Logistical arrangements will not be provided by the PMS and is included in their (consultants’) budget.

9.1 Evaluation Governance and Reference Group

The evaluation will be overseen by a Reference Group comprising the PMS MEAL focal point and a designated KNH representative. The Reference Group will review and approve the inception report, data collection tools, draft report, and final report, and will safeguard the independence and quality of the evaluation. The PMS MEAL department will act as the focal point for the day to day management of the assignment. Approval of each deliverable by the Reference Group is required before the associated payment is released.

9.2 Documents and Data to be Provided to the Evaluator

PMS will provide the selected consultant with the documents and datasets required to conduct the evaluation. At a minimum, these will include:

• Project proposal, logframe or results framework, and approved indicator targets
• Baseline and midterm reports, together with their underlying datasets and data collection tools
• Indicator Tracking Table and MEAL monitoring data
• Activity, progress, and donor reports
• Relevant PMS and KNH policies, including child safeguarding, PSEA, and data protection
• Any previous reviews, studies, or assessments relevant to the project

PMS will confirm the availability and completeness of baseline and midterm data at the inception stage. Where baseline or midterm datasets are incomplete or unavailable, PMS, KNH, and the consultant will agree an appropriate approach, including reconstruction of baseline values or adjustment of the affected evaluation questions, before fieldwork begins, and any resulting limitations will be documented in the inception and final reports. PMS will also provide a reconciled statement of direct and indirect beneficiary figures to serve as the agreed basis for indicator verification.

9.3 Logistics, Access, and Field Support

PMS will facilitate introductions to schools, Green Clubs, and key stakeholders, and will support the scheduling of interviews and group discussions. The consultant will be responsible for all logistics required to deliver the assignment, including travel, accommodation, equipment, enumerator costs, communications, and field insurance, all of which shall be included in the financial proposal. The consultant will comply with PMS security protocols and will coordinate all field movements with the PMS focal point.

9.4 Limitations, Assumptions, and Risk Management

The inception report shall set out the anticipated limitations, assumptions, and risks associated with the assignment, together with proposed mitigation measures. Anticipated constraints may include access and security conditions in the target districts, school calendar and seasonal factors, recall bias, and gaps in baseline or monitoring data. The consultant shall manage these risks in a way that protects both the credibility of the evidence and the safety of participants and enumerators.

10. Technical Proposal                                                                                             

• Company profile including the proof of relevant experiences
• Up to date CV of the lead consultant/evaluator and team (showing education and expertise).
• Technical proposition detailing proposed evaluation design, methodology including evaluation framework, sampling and data collection methodology and resources needed.
• An example of a report from similar work which demonstrates evidence of the skills and experience required, and a list of past evaluation produced by the lead consultant/evaluator.

11. Financial Proposal                                                                                              

• Proposed financial offer with a complete breakdown of activities.
• The financial proposal must be submitted in PKR inclusive of all applicable taxes.
• A list of all expenses expected to be incurred by the consultant including a daily rate.
• The Consultant/Firm must be legally registered with the Federal Board of Revenue (FBR).

12. Payment Terms                                                                                                  

All payments will be made through banking channels (cross-cheque). The disbursement schedule, including the amount and timeline, will be outlined in the agreement.

20% payment will be made as a mobilization advance upon successful completion and approval of inception report along with tools and templates.

80% Payments will be subject to the successful completion of agreed-upon deliverables and compliance with contractual obligations and submission of final report and database. Any applicable taxes or deductions will be as per prevailing government regulations.

Payments will be linked to the acceptance of deliverables by the PMS. The exact percentages and amounts will be confirmed in the contract and structured so that contracting and the eligible instalments fall within the project implementation period.

13. How to Apply                                                                                                      

Interested, qualified and experienced person, group of persons or firms must submit an Expression of Interest dossier by 9^th August 2026, 5:00 pm, in a sealed envelope, outlining availability in line with the approximate timeline. The cover letter should be addressed to:

Pak Mission Society (PMS), Operations Department, House No. 333, Street 29, G-14/4 Islamabad.

Online Submission (Technical Profile Only): Also send a scanned digital file of the technical proposal only in the form of an email* sent to the dedicated email address: [email protected]

The expression of interest should contain: (a) a technical offer and (b) a financial offer.

Clarifications and Queries

Bidders may submit written queries to PMS by email up to five working days before the submission deadline. PMS will consolidate the queries and share the responses with all prospective bidders, without disclosing the source of any query.

Validity of the Offer

Technical and financial offers shall remain valid for a period of at least ninety days from the submission deadline.

Bid Evaluation and Award

Offers will be assessed against the technical and financial criteria set out in Section 8. Only offers meeting the minimum technical threshold will proceed to financial evaluation, and the contract will be awarded to the offer with the highest combined score. PMS reserves the right to accept or reject any or all offers, to seek clarification, and to annul the process at any stage without incurring any liability to bidders. The successful bidder will be notified in writing.

14. Administrative and Contractual Conditions                                                        

14.1 Eligibility

The assignment is open to individual consultants, teams, or firms that are legally registered, are compliant with the Federal Board of Revenue (FBR) and applicable tax obligations, and are not subject to any debarment, blacklisting, or sanction. Where a bid is submitted by a consortium or joint venture, a lead entity shall be nominated and shall carry full responsibility for delivery.

14.2 Conflict of Interest

Bidders shall declare in writing any actual, potential, or perceived conflict of interest, including any prior or current involvement in the design, implementation, monitoring, or funding of the project. Individuals or firms that were substantially involved in delivering the project are not eligible to lead its independent evaluation. Failure to disclose a conflict of interest may result in disqualification or termination.

14.3 Fraud, Corruption, and Ethical Business Conduct

PMS and KNH maintain a zero tolerance policy towards fraud, bribery, corruption, collusion, and coercion. The consultant shall neither offer nor accept any inducement and shall comply with applicable anti-corruption, anti-money-laundering, counter-terrorism-financing, and sanctions requirements, including sanctions screening where required. The consultant shall cooperate fully with any audit, verification, or investigation by PMS, KNH, or the donor, who reserve the right to audit all costs and records related to the assignment.

14.4 Confidentiality and Intellectual Property

All data, tools, drafts, datasets, and reports produced under this assignment are the property of PMS and KNH. The consultant shall treat all project, institutional, and personal information as confidential and shall not publish, share, or use any material arising from the assignment for any purpose without the prior written consent of PMS and KNH. This obligation continues after the completion or termination of the contract.

14.5 Data Protection

The consultant shall collect only the data necessary for the evaluation, store it securely with restricted access, and handle all personal data in line with applicable data protection standards and PMS and KNH policies. Data concerning children shall receive the highest level of protection. On completion of the assignment, the consultant shall hand over all datasets to PMS in an agreed format and shall securely delete any remaining copies, providing written confirmation of deletion.

14.6 Insurance and Liability

The consultant shall be responsible for ensuring its team, including field and travel insurance, and for professional indemnity. The consultant shall be liable for the acts and omissions of its personnel and enumerators and shall indemnify PMS and KNH against any claim arising from the conduct of the assignment.

14.7 Termination and Force Majeure

PMS may terminate the contract, with written notice, for non-performance, breach of these conditions, or failure to meet safeguarding, ethical, or quality standards. Neither party shall be liable for delay or failure to perform caused by events beyond its reasonable control, provided that the affected party notifies the other promptly and takes reasonable steps to mitigate the effect.

14.8 Language, Taxes, and Governing Law

The assignment shall be conducted, and all deliverables submitted, in English, with data collection tools translated into Urdu and relevant regional languages as required. The consultant shall be responsible for its own taxes and statutory contributions. The contract shall be governed by the laws of Pakistan, read together with the eligibility and reporting requirements of BMZ and KNH.