About the project  

With funding from the German Ministry for Economic Cooperation and Development and the Ger man Medical Aid Organization action medeor e.V., Participatory Village Development Programme  (PVDP), a non-profit and non-governmental organization in Sindh, is implementing a 28-month project entitled “Healthy Communities - Bright Future: Strengthening remote village communities  to create healthy livelihoods in rural Sindh, Pakistan” in Mirpurkhas District. 

Description of the goods/services/trade or construction work 

Type: Provision of services 
Alternative offers are not accepted.

a. Bill of quantity / Description of the service 

Sealed Quotations are invited from qualified companies/suppliers for the items below. Where ap plicable, PVDP reserves the right to increase / decrease the quantity by up to 20%. 

Driver requirements (for all vehicles): 

• Literate driver having a valid driving license 
• Able to fill log books 
• Available during working days 
• Replacement driver provided in case of absence on same day. 

Conditions (for all vehicles): 

• PVDP will not be responsible for driver accommodation and food etc. 
• Vehicles would be based in Mirpurkhas office.  
• Vehicles must be parked in PVDP Head office Mirpurkhas compound overnight.
• Vehicles will be utilized mostly in District Mirpurkhas (Taluka Digri) and rare case in other  areas where as per need.  

For all vehicles, rates must be quoted per vehicle on a monthly basis and must be inclusive of all  applicable taxes, the cost of one (01) driver, vehicle repairs, maintenance, and oil, and exclusive  of fuel. Rates must be quoted in Pakistani Rupees (PKR).  

The intended duration of the vehicle rental is 24 months, corresponding to the remaining duration  of the project, commencing in March 2026. 

The above vehicle specifications, driver requirements and conditions are applied as exclusion  criteria. 

b. Division into lots 

The products are not divided in lots. 

3. Application process 

This procedure is a negotiation procedure without a call for competition. 

a. Relevant dates  

These dates are fixed by PVDP, offers submitted after the deadline will not be considered.

b. Formal requirements 

Submission in a sealed envelope, on the company letterhead, with the address and phone/fax  number of the company. The bid must contain the following documents: 

• The offer along with one set of this “Terms of References”, signed by the person in  charge and with the date of validity of the offer, insofar as the binding period is  longer than required.  
• Contractor declaration (annex I), filled, signed and stamped. 
• Declaration of honor (annex II), filled, signed and stamped. 
• NTN/GST certificate copies 
• 06 monthly bank statements (latest months)  
• Company profile, including client name, the volume of contract, the location of  services and relevant experience of comparable services 

Bids must comply with requirements a. to b. 

According to legal stipulations, we must exclude at this stage of formal and technical review: 

• offers received after the submission deadline 
• offers where the changes made by the bidder are doubtful 
• offers without prices 
• not authorized alternative offers 
• offers that do not meet specifications outlined in this ToR 

In the case that certain documents may be missing from the offer:  

☐ the bid will be excluded from the evaluation process. 

☒ the tenderer will ask the bidder to complete their offer within 05 working days after this request  is made. If the offer is still incomplete after this deadline, the offer will be excluded from the eval uation process. 

All types of documents related to the economic evaluation of the offer on the basis of the award  criteria cannot be submitted or completed after the deadline for the submission. Offers missing  such documents will be excluded of the tender process. 

c. Instructions for the bidder 

• All correspondence and documents related to the quotation procedure, contracts and re porting must be made in English.  
• All bids must be submitted per sealed enveloppe to the following address: Procurement Committee, Participatory Village Development Programme (PVDP),  Head Office Near Muhammad Medical College & Hospital Rattanabad, Mirpurkhas Sindh,  Tel: 0233-821680 
• For any queries or additional information, please contact: 
• Mr. Nouman Aman  
• Admin & Procurement Manager 
• Tel: 0233-821680 
• Email address: [email protected] 
• To maintain equal treatment among the bidders, all questions and answers asked before  the submission deadline will be transferred to all applicants.  
• The price of the offer must be indicated in Pak Rupees (PKR) 
• Offers must include all taxes and any other fees that may be incurred. • Payment details of the supplier must be clearly stated e.g. to whom cheque should be  addressed and if necessary. 
• Contract performance by subcontractors is only permissible with the prior written con sent of the client. 
• The bidder can withdraw and change its offer at any time until the deadline for the sub mission. All offers sent at the moment of the submission deadline are final.
• Delivery location: PVDP Head Office Mirpurkhas