INTRODUCTION

The Fleming Fund (FF) is a U.K. Department of Health and Social Care programme to help low and middle-income countries fight Antimicrobial Resistance (AMR). AMR poses a severe global threat, expected to cause 10 million deaths annually by 2050. With potential costs reaching $100 trillion, its impact on the global economy is significant. Fleming Fund Grants aim to tackle the AMR challenge in developing countries including Pakistan. The grants are funded by the UK Department of Health and Social Care and managed by Mott MacDonald for the country, regional and fellowship grants. Pakistan has received Fleming Fund support since 2019 in the form of two Country Grants, 9 Fellowships, and central and local procurement of equipment, reagents, and consumables. Between 2017 and the end of phase-1 of the program in March 2023, the program has provided financial support to grantees to establish and support local development of national AMR surveillance systems.

In partnership with the Fleming Fund, DAI's programme in Pakistan collaborates with the Pakistani government to strengthen systems using a “One Health” (OH) approach – a multisectoral approach to complex health problems that reaches across human health, animal health, and environment sectors. As global leaders in One Health, the DAI team helps incorporate One Health across programme interventions. DAI is helping Pakistan become a leader in combating antimicrobial resistance, and a model for better management of antimicrobials in human and animal populations. DAI and its consortium partners have successfully secured an additional round, Phase 2, of the Fleming Fund Country Grant in Pakistan which spans from January 2024 to December 2025. The Phase 2 of the FFCG programme focuses on achieving four intermediate outcomes: 1) Production of quality AMR/U/C and burden of disease data; 2) Conducting quality data analysis; 3) Sharing quality data analysis with decision-makers; and 4) Contributing to sustainable investments at both the country and global levels to counter AMR.

ToRs:

• Maintain and organize office files, records, and documents.
• Assist in Managing office supplies and equipment inventory.
• Ensure a clean and organized office environment.
• Assist in procurement process for goods and services and ensuring completion of all documents.
• Keeping record of all vendors contract, BPAs, it’s tracker and shared with projects management as needed.
• Assist in preparation of visa letters for international visitors of DAI.
• Facilitate in organizing events such as conferences, workshops, seminars and meetings.
• Act as a liaison between different departments, ensuring effective communication and collaboration on administrative matters.
• Assist in making travel and logistic arrangements, monitors driver movements and log-sheets in liaison with Safety/Security focal point.
• Assist in coordination with insurance company for processing, updating and maintaining medical claims tracker. Following up for any pending medical claims, cheques rectification etc.
• Completion of supporting documents related to vendor invoices e.g., verification, approval, contract, procurement process, bank details etc. as per policies and procedures.
• Preparation of different spread sheets, invoices summaries and vehicle monthly fuel consumption report.
• Follow up with vendors on timely invoice submission and ensuring invoices are accurate.
• Share the bank transfer documents with respective vendors and get acknowledgements/ receiving to share with Finance.
• Support in Inventory management, tagging, maintaining tracker, handing taking over, goods receiving, and inspection reports etc.
• Assist in providing administrative support to ensure that office operations are conducted in a timely and effective manner.
• Perform any other task assigned by others.

Requirements (Education, Experience, Skills, Languages etc.):

• Proven work experience as an Operations Assistant or similar role
• Excellent written and verbal communication skills
• 1-2 years of experience with Bachelor's /Master’s degree in business administration, operations management, or a related field
• Excellent communication and interpersonal skills
• Ability to multi-task and prioritize.
• Strong time management skills .
• Ability to work in a fast-paced environment and adapt to change quickly.