Participatory Village Development Programme (PVDP)

Request for Quotation for 460 Hydroponic Kits

Date: 12/2/2025                                                                                       REF: PVDP/HO/2024-25/131

Participatory Village Development Programme (PVDP) is a non-profit organization seeking qualified vendors for the provision of Hydroponic kits in 15 villages of Union Councils Sobhiyar & Jhirmirio Taluka Diplo District Tharparkar.

1.     Project Overview:

PVDP is implementing a project titled Strengthening the livelihoods and Resilience of Vulnerable Agricultural Communities in Rural Sindh, Phase-2 with the support of Diakonie Katastrophenhilfe (DKH).

2.     Scope of Work:

Details of Hydroponic Kits with Specification
S. No	Description	Quantity	Specification	Pictures
1	Hydroponic Trays	1380	High quality filter plastic trays for grow of fodder  Hydroponic (Length 2 ft width 2 ft)
2	Iron racks to keep Hydroponic trays	460	Total height 3.5ft,width, Indicate with green arrow  in the picture , Inside width 2 ft Indicate with Blue arrow, on bottom ft length 5" Inch Indicate with  yellow arrow, size between one stair to other stair 1.5ft  , Made from high quality iron , properly welded, total weight should be 6kg .
3	Spray Bottle	460	1 litter Normal size (Good quality)
4	polythene sheet	460	Size (12X12) feet (Good quality)

3.      Selection Criteria

• Proven experience in similar types of items to different NGOs/INGOs.
• Cost-effectiveness (The lowest price will not be the sole criterion; quality, time, and previous experience will also be considered).                                                                                                                                                                                     

The shortlisted vendor will be requested to submit samples for approval. Upon approval of the samples, a Purchased Order may be offered for the deliveries.

4.     Key requirements for your quotation submission:

Interested vendors must submit the following:

• Company profile with relevant experience.
• Quotation price should include all applicable taxes, Material Costs, Labor Costs, Transport etc. on company letterhead.
• Include the expiry date of your quotation, NTN number, phone number etc.
• Clearly state the payment terms in your quotation.
• Quotations should be submitted sealed envelope at mentioned below address.
• Payment details of the Supplier must be clearly stated e.g., to whom the cheque should be addressed and if necessary.
• Also fill & sign the CONFLICT-OF-INTEREST DISCLOSURE FORM attached with this RFQ.

5.     Terms and Conditions

• The PVDP reserves the right to accept or reject any or all bids without assigning any reason.
• The PVDP will not be responsible for any costs incurred by vendors in preparing and submitting their proposals.
• PVDP will not be responsible for any damage and loss of goods during transportation.
• Suppliers must not be engaged in any corrupt, fraudulent, collusive or coercive practices including but not limited to applying/ bidding by multiple names/companies. If any bidder is found to be involved in such practices his/her bid may be rejected and the companies in question permanently blacklisted.
• Payment will be made in cross cheque within one to two weeks of satisfactory Completion of the work.                                                     

6.     Submission Deadline

The submission deadline is 05:00 pm on Thursday, February 20, 2025, at the mentioned address. Late submission will not be accepted.

            Procurement Committee,

             Participatory Village Development Programme (PVDP)

             Head Office Near Muhammad Medical College & Hospital Rattanabad, Mirpurkhas Sindh.

             Tel: 0233-821680

7.     Contact information:

For any queries or additional information, please contact                                 

Mr. Noman Aman

Admin & Procurement Manager

Tel: 0233-821680                                                                                           

Email address: [email protected]