About Secours Islamique France:

Since its founding in 1991, Secours Islamique France considers that diversity is a wealth. We study therefore all applications to the extent that they present the skills required for the position to be filled.

Our organization is particularly concerned with the ethical and deontological dimensions in all its activities. we therefore reserve the right to systematically check criminal records during the recruitment process, in accordance with current law. In line with this policy, SIF practices zero tolerance towards any type of fraud, corruption, harassment, abuse, or violence of any nature whatsoever, and, more generally, any violation of legislation, regulations, or the code of conduct established internally.

SIF is a humanitarian organization, and the principle of “Do no harm” is therefore central: we ensure that respect and the safety of the children we support in our projects is a primary consideration for all our collaborators and partners. Our charter is a real commitment: we mobilize all of our staff in the promotion, dissemination and respect for the principles laid down.

Diversity, Equity & Inclusion:

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable, and inclusive than we are today.

General Position Summary

Based in Islamabad under the supervision of the Finance officer, Finance Intern is responsible for Cash Management, scanning of all Field & Capital Level of Accounting Books, and Archiving of Accounting Data & Liaising with Govt. departments.

He/she is:

Part of the finance team, as à key Player

A focal Person for record keeping, scanning and cash management

Essential Job Function

Objective 1: Cash Management Activities :

• Ensure accurate and efficient Safe (Cash) management.
• Follow & Implement all SIF policies, procedures, grant compliance and documentation requirements.
• Keep the office safe, safe keys, cash and other assets in a secure and protected place.
• Keep record of all cash, and advances on excel worksheet, update reconcile on daily basis.
• Do accurate cash counts daily and whenever needed by seniors.
• Disburse or receive authorized cash payments and receipts.
• Ensure all required documents are attached; calculations are correct, appropriate approvals and reviews are made as per the SIF Policy before payment of any cash payments.
• Enter all transactions to be feed in accounting software under the supervision of Finance and admin officer.
• Establish daily cash needs, after consultation with the Logistics/Program/HR department and administrative and financial coordinator.
• Verify that all the Cash receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount in figures and words with the stamp PAID).
• Cross verify the field office Cash Vouchers along with accounting books. After ensuring the accurate accounting entries and payment voucher, do the signature on vouchers.

Objective 2: Scanning and Record Keeping Activities:

• Scanning of all the vouchers of Field & Base accountancies after finalization
• Ensure scanning of all financial voucher should be on time and accurate
• Archiving of Monthly Accountancy in record room.
• Maintain, secure, and care for records in accordance with SIF Policy and procedures
• Keep all finance documents and reports are properly filed, labelled and stored in an accurate and easily accessible manner.
• Determine which records will be created, gathered, and maintained, and produce records for audit and other purposes.

Objective 3: External Dealing:

Activities:

• Provide support to finance department in bank coordination (Cheque with draw, Cash deposit, bank deposit, collection of bank statements and salaries submission).
• Prepare cash, advances reconciliations and submit for review/approval every week and at the end of the month.
• Provide the Accounting Data to SIF Internal or External Auditors with approval of Line Manager.
• Be adaptable and flexible to take new tasks and new assignments as requested from time to time.

Education: University degree in Finance or Accounting

Experience:

• Fresh or 1 year of experience in international development and/or non-profit organisations
• Good computer skills; word, excel, PowerPoint and database
• Having experience of cash management and record keeping.
• Very good communication skills and team player, as well as ability to work individually
• Fluency in English and local language is required
• Demonstrated organizational ability is strongly desire
• Ability to liaise with national authorities, NGO’s and other agencies
• Flexibility and adaptability is required