Job Description: Finance and Admin Officer

Accounting Services:

• File monthly bank statements and efficiently upload payments in the online banking system.
• Demonstrate hands-on experience with bookkeeping, ensuring accurate data maintenance in the bookkeeping software.
• Prepare comprehensive financial reports, including expenses and variance reports.
• Submit reports to the Senior Management Team and provide additional support in compiling expenses across all departments as required.
• Check expenses for financial accuracy and ensure proper coding of expenses in accordance with relevant systems and procedures.
• Ensure budgets are up-to-date, accurate, and accessible to all relevant managers.
• Flag any concerns regarding budgets to the appropriate managers.
• Support the Team Lead in the annual budgeting process.
• Conduct periodic analyses of accounts, tracking income and expenditure in alignment with the approved annual budget.
• Process and file withholding statements.
• Ensure timely submission to the government treasury.
• Assist in curating responses to donors related to grant agreements, budgets, and spending.
• Participate in planning and coordinating financial and programmatic activities in accordance with donors' guidelines.
• Preparation of Payrolls and calculating the allowances, income tax etc.
• Assist in reviewing donor awards, memorandum of understanding, sub-agreements, contracts, and donor request letters.
• Support internal and external audit  

Administration

• Reservation of venues/hotels to organize project meetings, workshops, and conferences. Negotiate with hotels to provide low corporate rates for Forum.
• Arranging travel & logistics for staff and consultants. This includes flight reservation and lodging at selected hotels.
• Ensure and to provide proper upkeep and maintenance of office premises.
• Ensure office car and motorcycle maintenance and checking car logbook to ensure transparency in line with Forum policies & procedures.
• Prepares office administrative contracts and related documents in accordance with Forum standard contracting process.
• Coordinate with local vendors and service providers in relation to Forum office administration.
• Coordinate with local IT support service provider for hardware procurement, local software installation, computer maintenance in case of trouble shooting etc.
• Manage office fixed assets and inventories.
• Coordinate with program team to respond queries raised by vendors and service providers.
• Support to project staff and consultants from time to time.
• Backstopping administrative and operations on a day-to-day basis.
• Maintains office administrative contacts database

The Ideal Candidate

He/She will be a responsible, proactive problem-solver who should possess a strong background in finance, exceptional attention to detail, and a commitment to the organization's mission. We’re looking for someone who will be excited to support our programmatic activity and take the initiative to further our goals. S/he will have the following qualifications and competencies:

•  A seasoned professional with 4-6 years of hands-on experience in managing non-profit finance.
• Holds a Bachelor’s degree in Accounting/Finance or possesses ACCA and/or related comparable certifications.
• Proficient in utilizing various accounting software packages, with a particular emphasis on experience with QuickBooks.
• Highly developed organizational, liaison, and communication skills to effectively collaborate within the organization and with external stakeholders.
• Experience working with Private limited firm is preferred,
• Familiarity with budgetary and operational best practices and regulations.